Contact Us:
602-577-1588
april@corpdest.com
  

We accept:

 

LIST OF MEETING SERVICES

Our professional meeting planning team and special events planning staff will work closely with your in-house committee or meeting planning staff to ensure that no detail goes unattended or unnoticed. While your meeting staff coordinates content, or other proprietary elements of the program, CDSA is in the field working closely with key vendors to ensure precise orchestration of all logistics of the following key areas:

ACCOUNTING:
Complete and accurate forecasting of the expected expenditures
Data collection and database maintenance for future meeting forecasting
Deposits and payments
Historical data review
One-source billing
Up-to-the-minute accounting reports

AUDIO VISUAL, SOUND AND LIGHTING SUPPORT:
Audio\ Visual Equipment Rental
Technical Site Inspections
Equipment Specs and Bids
Creative Direction and Development
Script Writing
Presenters Rehearsal
Onsite Crew
Management Team (Producer, Stage Manager, etc.)

BUDGET AND EXPENSES:
Eliminate unnecessary elements of a program that increase costs
Forecast budget requirements
Identify potential cost overruns
Reconfigure events and meetings to meet budgetary allocations
Replace expensive elements with more reasonable options

COMMUNICATION:
Contracts and Purchase Orders
E-Invitations for registration
E-Reminders
Graphic Design of nametags, posters, banners, etc.
Printed documentation and invitations
Manifest coordination
Marketing materials for promotional purposes
Meeting materials for content
Meeting agendas
Memoranda for changes and updates
Pre- and Post-Meeting Surveys and related data collection

DATA COLLECTION:
Critical documentation and information for each activity
Pre-registration and confirmation of guests

ENTERTAINMENT & THEMED DECOR:
Complete entertainment agency
Linens, florals and props
Rehearsals, set designing, staging, sound, lighting & production

FOOD AND BEVERAGE:
Corporate policies
Cost effective options
Dietary restrictions of guests
Liability issues
Menu selection and coordination

NEGOTIATIONS:
Airline group rates
Audio-visual packages
Cancellation or postponement clauses
Entertainment features
Food and Beverage discounts or credits
Guest speaker rates
Meeting Space, 24-hour holds, and creative layouts
Room Rates commensurate with the group size and revenue generation

ON-SITE REGISTRATION:
Collection and deposit of funds (registration, guest rooms, and other activities related to the event)
Data input of registrants, selected meeting session(s) and/or activity (e.g., meeting and/or social activities or events) related to the meeting or conference
Produce and/or distribute identification badges and holders for attendees, guests and other designated personnel
Website Development

ROOMING LISTS:
Attrition issues
Distribution of these lists to the hotel or resort per the contract timeline
Early Arrivals and Late Departures
Special Requests
Suites, Hospitality Suites, Single and Double Accommodations

SITE SELECTION:
Complete review of the venue's capabilities and availability
Distribution of all RFPs and their related responses
Ensuring proper reservation of all necessary meeting and event space
Proposal and contract generation from the selected site(s)

STAFF:
Hospitality staff
Hotel and venue management and staff
Meet and Greet staff
Performance reviews during event
Registration staff
Scheduling and assignments
VIP liaison staff

These are but a few of the key areas that require CDSA's management attention and expertise.
 
 

 
 

For more information and a proposal, please contact our offices:
sales@corpdestination.com or 602-577-1588.

Our Strengths:
Destination Management • Event Planning • Incentive Travel • Meeting Planning
On-Line Registration • Site Selection • Special Events • Teambuilding

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